Tobacco Track & Trace Ukraine
Movilizer’s end-to-end solution for digital excise code scanning, seamless integration with Ukraine’s eExcise system, secure data exchange and real-time regulatory reporting.
Building Trust and Transparency in Ukraine’s Tobacco Supply Chain
Ukraine has implemented a national electronic excise system (eExcise) as part of its Track & Trace (T&T) framework for tobacco products. The system is developed and digitally administered by the Ministry of Digital Transformation of Ukraine in cooperation with the Ministry of Finance and the State Tax Service of Ukraine.
Designed in line with Ukraine’s EU integration objectives and international commitments under the WHO Framework Convention on Tobacco Control (FCTC), the eExcise platform establishes a centralized digital infrastructure for monitoring the movement of tobacco products across the entire supply chain.
Ukraine’s Track & Trace system is intended to combat illicit trade and counterfeit tobacco products, strengthen excise tax control, and ensure full transparency and accountability — from manufacturing and importation to wholesale distribution, logistics operations, and retail sales.
New Tobacco Track & Trace Rules in Ukraine
Under Law No. 3173-IX, Ukraine introduced the eExcise system for tobacco, alcohol, and e-liquids. Managed by the Ministry of Digital Transformation, Finance, and the Tax Service, the reform mandates unit-pack traceability via ISO/IEC 16022 DataMatrix codes. All supply chain participants, from producers to retailers, must implement end-to-end tracking systems. By reporting aggregate and unit-level data directly to eExcise, the system ensures fiscal control and eliminates illicit trade.
Compliance Timeline & Implementation Phases
Track key milestones for the eExcise system rollout—from initial testing and registration to full digital marking mandate and final transition.
Risks and Penalties for Non-Compliance
Non-compliance with Ukraine’s excise laws results in severe financial sanctions:
- Legal Entities: From UAH 17,000 up to UAH 500,000+, including potential confiscation of goods and equipment.
- Company Officials: Fines from UAH 8,500 to UAH 34,000 for procedural violations.
- Entrepreneurs / Individual Operators: Fines ranging from UAH 17,000 to UAH 102,000 based on severity. Additional risks include license revocation, seizure of goods, and criminal liability for illicit trade or reporting failures.
Sanctions depend on the violation type (e.g., non-compliant codes), with increased fines for repeat offenses to ensure strict digital reporting accuracy.
Explore Key Components of Ukraine’s eExcise T&T System
Collect Track & Trace data across the supply chain and securely transmit it to the national eExcise platform in full compliance.
Each unit pack must carry a production code generated via the eExcise system. Optional “alternative codes” can also be linked.
Challenges Faced by Stakeholders
Manufacturers, importers, distributors, logistics operators, and retailers face several critical challenges in aligning with Ukraine’s eExcise and Track & Trace requirements. Each stage of implementation requires precise technical and operational coordination to ensure compliance and maintain business continuity
System Integration
Aligning production lines, serialization systems, warehouse management systems (WMS), and ERP platforms with the national eExcise API infrastructure.
Event Accuracy & Timing
Ensuring correct timestamp generation, proper registration of aggregation and disaggregation events, accurate shipment declarations, and correct sequencing of dispatch and receipt confirmations.
Transition Period Management
Managing paper stamps and DataMatrix codes during phased rollout, ensuring operator registration and system setup before full enforcement.
Operational Efficiency
Maintaining regulatory compliance while minimizing disruption to manufacturing throughput, aggregation processes, logistics workflows, and retail operations.
Data & Error Management
Managing API rate limits, processing standardized response codes, handling validation errors, and implementing retry mechanisms that prevent duplicate submissions or inconsistent reporting.
Cybersecurity & Infrastructure Resilience
Ensuring secure data transmission, protection against cyber threats, and operational continuity in conditions of increased infrastructure risks and potential connectivity disruptions.
Your End-to-End Compliance Partner for Ukrainian Market
We deliver a complete, reliable compliance solution tailored to Ukraine’s eExcise and Track & Trace requirements. Our system supports every stage of your operations — from production and import to distribution and retail — ensuring full legal compliance while giving you real-time visibility and control over your supply chain.
Capture Supply Chain Events in Real Time — and Turn Data into Advantage
Our solution combines industrial hardware (scanners, mobile terminals) and intelligent software applications to capture every unique code event, including serialization, aggregation, shipments, receipts, and returns. Our centralized Portal provides real-time inventory visibility, automated compliance reporting to the eExcise system, and advanced analytics tools — including AI-powered insights for operational performance, regulatory monitoring, and sales intelligence.
Compliance and Operational Efficiency
Explore how our end-to-end Track & Trace solution simplifies regulatory compliance while optimizing key warehouse and supply chain operations.
Built on Proven Regulated-Industry Experience
Mature implementation experience, large-scale data processing and regulated-industry know-how for complex compliance and traceability programs.